Accreditation Rules

1. General provisions

1.1. Accreditation of media representatives at the St. Petersburg International Economic Forum (hereinafter referred to as ‘SPIEF’) is carried out in order to ensure appropriate conditions for media representatives to prepare and disseminate complete and accurate information about SPIEF events.

1.2. Accreditation of media representatives is mandatory for attendance at all SPIEF events.

1.3. While carrying out their work, media representatives must respect the rights and lawful interests of SPIEF participants and staff, and comply with generally accepted ethical standards.

1.4. In an effort to provide the most comfortable working conditions and prompt access to all necessary resources, and in view of the considerable media interest in SPIEF and the limited infrastructure capabilities of the event venue (ExpoForum Convention and Exhibition Centre), the number of media representatives that SPIEF is able to accommodate is limited.

1.5. The SPIEF Organizing Committee may increase the quota upon receipt of an official request from a media organization if there is a valid reason for such a request.

2. Accreditation of media representatives

2.1. Accreditation procedure
Both Russian and international media representatives can apply to participate in SPIEF, subject to the following conditions:
• Russian media organizations must be registered with the Federal Service for Supervision of Communications, Information Technology, and Mass Media (hereinafter referred to as ‘Roskomnadzor’);
• international media representatives:
– who normally work in the Russian Federation must be accredited by the Russian Ministry of Foreign Affairs;
– who are not accredited by the Russian Ministry of Foreign Affairs, in addition to submitting an application via the official website, must also send a letter to the SPIEF Organizing Committee requesting accreditation for SPIEF on their organization’s official letterhead, signed by the head of the media organization and certified with the official stamp of the organization (sample letter).

2.2. Media technical staff (representatives of the host broadcaster, technicians operating mobile broadcasting stations, drivers for accredited media organizations, etc.) will be accredited according to the technical staff accreditation rules, as outlined on the SPIEF website (www.forumspb.com).

2.3. Representatives of industry-specific and niche publications registered with Roskomnadzor can apply for accreditation to attend specialized events in SPIEF’s business programme, if such events are held, on the condition that they provide a supporting letter from the moderator of the relevant event or that the SPIEF Organizing Committee has reached an agreement with the moderator regarding the media representative’s participation in the specialized event. This accreditation (hereinafter referred to as ‘one-day accreditation’) is only valid for the day of the event.

2.4. Freelance journalists, including press photographers, may apply for one-day accreditation for coverage of industry-specific events taking place as part of the SPIEF business programme. For accreditation to the Forum an official letter must be provided (sample), confirming the receipt of assignments from specific media organizations.

2.5. Accreditation quotas for media representatives
• Print publications:
– newspapers ― 3 people (2 reporters, 1 photographer);
– magazines ― 2 people (1 reporters, 1 photographer).
• News agencies ― 4 people (2 reporters, 2 photographers).
• Online publications ― 1 person (1 reporter).
• Television channels ― 7 people (2 reporters, 1 producer, 2 camera operators, 2 sound engineers).
• Radio stations ― 2 people (2 reporters).

2.6. One-day accreditation quotas for media representatives
– Print publications (newspapers, magazines), news agencies, online publications, radio stations ― 1 person (1 reporter or photographer).
– Television channels ― 3 people (1 reporter, 1 camera operator, 1 video control operator).

2.7. Procedure for submission and review of accreditation requests
• Media representatives, including bloggers, wishing to cover SPIEF events, as well as representatives of specialized and niche publications wishing to cover specialized events in the SPIEF business programme, can submit an accreditation application (hereinafter referred to as ‘application’) via the official SPIEF website (www.forumspb.com).
• Applications by representatives of niche publications can only be considered by the SPIEF Organizing Committee in conjunction with a letter from the moderator of the business event requesting the accreditation of the media representative, specifying the name of the publication and the applicant’s full name, title, and passport information.
• All fields of the application form must be completed, paying particular attention to the mandatory fields marked with an asterisk.
• Applications can be submitted through the official SPIEF website from March 14, 2016 until May 13, 2016 (from May 23, 2016 until June 5, 2016 for one-day accreditation).
• Please allow up to 10 working days after the application period has closed for review of applications.
• Media accreditation, excluding one-day accreditation, is valid for the entire duration of SPIEF.

2.8. Procedure for issuing accreditation badges to media representatives
• Media representatives will receive an accreditation badge only if their application has been approved by the SPIEF Organizing Committee.
• Accreditation badges are issued at designated accreditation points in St. Petersburg and Moscow. Information about accreditation point locations and office hours can be found on the official SPIEF website (www.forumspb.com).
• Accreditation badges may be issued only under the following conditions:
– if there is a record of a confirmed accreditation in the SPIEF database;
– upon presentation of a valid passport (whose number must match the number provided in the application form), and in addition:
– for Russian media representatives ― upon presentation of media credentials or, in the case of badges issued under power of attorney, upon presentation of an official letter on the media organization’s headed paper with the signature of the head of the organization or head of HR, and the organization’s official stamp (sample letter);
– for international media accredited with the Russian Ministry of Foreign Affairs, ― upon presentation of a Russian Ministry of Foreign Affairs accreditation card.
• The badge is issued to a specific individual and is not transferable during SPIEF. The badge must be clearly displayed at all times while its holder is at the SPIEF venue.
• No other accreditation cards are valid for access to the SPIEF venue.
• In the event that the accreditation badge is lost, stolen, or damaged, media representatives must immediately notify staff at the Media Help Desk, located in the accreditation area of the ExpoForum Convention and Exhibition Centre. The lost badge will be blocked. A duplicate badge will be issued once a written statement has been filed.

2.9. Rules and regulations for access to SPIEF events
• Accreditation of media representatives is mandatory for attendance at all SPIEF events.
• Access for media representatives’ technical staff to the Forum venue is granted according to the SPIEF technical staff accreditation rules.
• Media access to closed events with the President of the Russian Federation is determined by the conditions of the relevant division of the Presidential Administration of the Russian Federation and the Federal Guard Service.

3. Refusal of accreditation
The SPIEF Organizing Committee reserves the right to refuse accreditation to:
• persons who are not media representatives and do not hold the positions specified in paragraph 2 clause 5 of the present rules;
• representatives of media specializing in advertising, classified directories or any specialist area not related to the theme of the Forum, with the exception of industry publications applying for one-day accreditation, as stipulated in paragraph 2 clause 3 of the present rules.

4. Rights and responsibilities of media representatives at SPIEF

4.1. Media representatives accredited at SPIEF may:
• make use of all services intended specifically for journalists and the press;
• obtain information on official SPIEF events and exhibitions (press releases, business programmes, lists of participants, catalogues, and so forth);
• work at the SPIEF Press Centre during official SPIEF events and use the facilities of the Press Centre;
• attend press conferences, briefings, and other media events.

4.2. Media representatives accredited at SPIEF must:
• verify the accuracy of the information they are given;
• respect the requests of those providing information with regard to naming their sources;
• when receiving information from officials and others, inform them that an audio/video/film/photo recording is being made;
• present professional or other identification verifying their identity and media credentials upon request while carrying out their work;
• refrain from using the opportunities granted to them to conceal or falsify socially significant information, or collect information to benefit a third-party person or organization that is not a media organization;
• refrain from (stop) filming or taking photographs when asked to do so by SPIEF security staff;
• refrain from distributing print materials within the SPIEF venue without the explicit permission of the SPIEF Organizing Committee;
• when using official information or quoting SPIEF participants, observe the SPIEF Acknowledgment Policy. Specifically, finished articles or pieces must contain a reference to the St. Petersburg International Economic Forum, and the source of the information must be cited. Online coverage should include a link to the SPIEF website (www.forumspb.com). Alterations, embellishments, or the distortion of any copied (cited) information is strictly prohibited.